Services

SHOW SERVICES AVAILABLE FOR 2017 

Thank you for your interest in Lads Consulting Service. The following is an outline of the basic services provided. If you do not see a package the fits your needs, or are looking for a specific service not listed, please contact me. I am happy to discuss any specific needs you may have and tailor a program for you.

Laurie Daniel-Smith Lads Consulting Service LLC 510-672-3260

Complete Pre-Show Organization Service: The following items are included in the service provided for pre-show organization and set up. (Fee is same regardless of number of shows held by client. Fee is paid at the time of contract for service.)

  1. Complete application process for new show dates, or renewal of existing show dates with USEF, USDF and CDS for all shows to be held by the client in a calendar year.
  2. Contact and contract with officials and personnel needed for all shows held by the client in a calendar year.  To include: Judges, TDs, EMTs, videographers, photographers.
  3. Design and submit Omnibus page to CDS. To include all shows for upcoming calendar year held by client. (Due August of prior year.) 
  4. Design and submit required Prize List to USEF, USDF, and CDS.  Provides for one (1) prize list to include all shows held in a calendar year by client.
  5. Register all shows to be held by client in a calendar year with CDFA.

Complete Show Secretary Service for CDS or Three Star Shows: The following items are provided pre, during, and post show.  Fees: Call for pricing.

  1. Acceptance and processing of entries.
  2. Set up and maintain show data in show management software.  (Fox Village licensed software provided.)
  3. Scheduling of rides and communication of ride times to all show participants. 
  4. Provide emergency preparedness plan, as required by USEF.
  5. Provide all forms required for TD, CDFA, pony measurement, non-memberships, etc.
  6. Set up of ring steward clipboard and equipment check supplies, and scribe/judges supplies. – Appropriately trained personnel must be provided by client. (Training can be provided if arranged.)
  7. USEF Required TD Packet and reports provided.
  8. USEF required Accident Preparation Plan provided.
  9. USEF required Emergency Vet and Farrier contact and directions provided.
  10. Set up show office with all required posted items.
  11. Provide printed tests, and prepare test with labels organized for judges. 
  12. Provide bridle numbers and competitor packets.
  13. Communication with show participants on schedule, trouble shooting, other.
  14. Front office support – set up of rider packets and check in.
  15. Back office support – scoring, rules management, rider information, TD information. (Additional volunteers or staff may need to be provided by show for office/scoring depending on size of show. If paid staff is needed, payment is responsibility of show licensee.)
  16. Submission of results to USEF, USDF, and CDS as required by each organization.
  17. Submit report to CDFA.
  18. Recap of refunds needed to participants to be paid by client.
  19. P&L and listing of revenue received by category provided.  (Class fees, stabling, organization fees, etc.)

Partial Show Secretary Service for CDS or Three Star Shows: The following items are provided pre, during, and post show.  Fees: Call for pricing.

  1. Acceptance and processing of entries.
  2. Set up and maintain show data in show management software.  (Fox Village licensed software provided.)
  3. Scheduling of rides and communication of ride times to all show participants. 
  4. Printing of labels for test.  (Printed tests provided at $.10/copy.)
  5. Provide all forms required for TD, CDFA, pony measurement, non-memberships, etc.
  6. TD Packet provided if requested.
  7. Set up of ring steward clipboard. – Appropriately trained personnel must be provided by client. (Training can be provided if arranged.)
  8. Set up show office with all required posted items.
  9. Communication with show participants on schedule, trouble shooting, other.
  10. Oversee check in of riders. – Volunteer(s) provided by client to assist with check in.
  11. Oversee scoring of rides. – Volunteer(s) provided by client to assist with scoring.
  12. Submission of results to USEF, USDF, and CDS as required by each organization.
  13. Submit report to CDFA.
  14. Recap of refunds needed to participants to be paid by client.
  15. P&L and listing of revenue received by category.  (Class fees, stabling, organization fees, etc.)

Scoring and Office Service: The following items are provided during and post show.  Fee: Call for pricing.  (Two ring show fee: Call for pricing.)     

  1. Check-in for riders.
  2. Scoring of rides.  (Show database must be set up in appropriate software provided by client.)
  3. Submission of results to USEF, USDF, and CDS as required by each organization.
  4. Submit report to CDFA.

(Note: office must be set up so that check-in and scoring are in the same location.)

Other services available:

  1. Design and submission of Omnibus page(s) for CDS Fee: Call for pricing. (Information for Omnibus provided by client.)
  2. Design, submission and approval process of Prize List for USEF/USDF.   Fee: Call for pricing. 

(Fee is for submission of one (1) prize list and may include several shows. Information for Prize List provided by client.  Sample prize lists can be provided.)

  1. Fox Village Training / Template Creation / Show file creation.  Fee based on time @ $25 / hour. Files can be sent via email and ready to import into clients FV database.
  2. Training of personnel and other services are available.  Fee to be determined. 

For Horse Show Services Facility Provides:

    • Physical show office space. Tables, chairs, electricity (for computers and printers).  Show office should be out of the sun/wind or other elements. 
    • Ribbons and prizes
    • Food Services
    • Volunteers for runners, scribes, ring stewards, prize table, parking stewards, announcers etc.  Volunteers should be familiar with USEF/USDF competition rules as required by their job.  Training for volunteers available upon request. 
    • Dressage ring set up and maintenance.  
    • Sound system.

Facility is responsible for:

    • Arranging and oversight of all facility needs including, but not limited to: ground and arena maintenance, restroom facilities, parking for cars and trailers, vendor areas etc. 
    • Arranging and providing Judges and TDs transportation, lodging, food etc.
    • Facility is responsible for paying all paid officials directly. (Judges, Technical Delegate, EMT, other)
    • Contracts with paid officials must be signed by the Facility/Show owner. (Contracts for work are between the Facility owner and officials; not between LADS Consulting Service and official.)
    • Facility pays for USEF, USDF, CDS, and CDFA fees directly unless agreed upon otherwise.  Services include submission of payment with reports post show. 
    • Show owner/Client is listed as show manager in all publications. Owner is responsible for any fees or fines incurred by the show by all governing bodies. (USEF, USDF, CDS, CDFA)
    • Facility must provide proof of insurance for shows as required by rules to USEF, USDF, and CDS. Copy of proof of insurance must also be provided to Laurie.

Service provided are for show secretary support only.  This may include paper work needed prior to and post event. Secretary services do not include handling or directing horses, riders, owners, or trainers in any way.  Client is responsible for insuring that horses, riders, owners, and their agents act in safe and responsible ways. Any fees incurred due to not following specified rules and regulations of USEF, USDF, or CDS are solely the responsibility of the client. Laurie Daniel-Smith/LADS Consulting Service assumes no liability for any legal action with may arise as a result of the show.